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Policies | FinanceSaskatoon School Division #13
Sample School Board Policies
| Budget Responsibility | The Saskatoon School
Division has generously offered to share these education policies as models of current
school board policies. For further information, please contact the Saskatoon
S.D. Sample school board policies regarding finance are listed here. |
| Magazines, Journal Subscriptions and Other Information Services | |
| Expenditures: Limitation | |
| Purchasing | |
| Encumbrance Accounting | |
| Financial Information Reports | |
| Payment of Accounts | |
| Petty Cash Funds | |
| Tuition Fees for Resident Pupils | |
| Continuing Education | |
| Investments | |
| Grants for Seminars, Conferences and Conventions | |
| Carry Over of Funds | |
| Research Studies | |
| Insurance | |
| Immunity from Liability | |
| Volunteers | |
| Break-ins, Theft and Vandalism | |
| Copyright | |
| Board Archives and Museum | |
| School Anniversaries | |
| Art Acquisition | |
| Choice of Schools | |
| School Attendance Areas | |
| Pupil Access to School Premises | |
| Admission of Pupils to School |
Back to: Finance
Policies | Finance
Cross Reference
The Board of Education shall adopt an annual budget, the preparation and administration of which shall be the responsibility of the Director of Education.
Board Approved
June 29, 1979
REGULATIONS:
Preparation 4001.1
The budget shall be prepared in accordance with provincial requirements as stated in legislation and regulations.
4001.2
The budget shall include estimates of all anticipated revenues and expenditures for the current fiscal year.
4001.3
The annual budget shall identify any new programs to be implemented, as well as programs which are being discontinued.
4001.4
The budget shall be considered in detail by the Board's Management and Finance Committee before presentation to the Board.
Accountability: 4001.5
Deputy Directors
Deputy Directors shall be accountable to the Director of Education for the effective control of expenditures within the budgetary limits established for their departments.
4001.5.A
Deputy Directors shall have the authority to incur expenditures on behalf of the Board within budgetary limitations and may extend this authority to their administrative staff.
Budget: 4001.6
Distribution
A copy of the budget shall be forwarded to the City of Saskatoon, the Board's bank, and such other persons or agencies as may be required.
Preparation 4001.A
Under the general supervision of the Director of Education, the Chief Financial Officer shall prepare and administer the budget of the division.
4001.B
Deputy Directors and Superintendents in the Director's Office shall submit to the Chief Financial Officer the anticipated expenditures for his/her department on or before the date specified annually for this purpose.
4001.C
The Chief Financial Officer shall compile all submissions and present them to the Director of Education for consideration.
4001.D
After review of all submissions, the Director of Education shall make recommendations to the Board's Management and Finance Committee who, in turn, shall make recommendations to the Board of Education.
4001.E
The Board of Education shall formally approve the annual budget.
Cross Reference
The Board authorizes the Director of Education to approve the purchase of magazines, journal subscriptions and other information services, as may be required.
Board Approved
Cross Reference
Major expenditures in excess of those approved by the Board in the annual budget shall be submitted to the Board for approval. In the event of an emergency, the Director of Education may approve an expenditure and advise the Board of his action as soon as possible thereafter.
The Director of Education is authorized to spend up to one-quarter of the previous year's annual budget between January 1 and the date of final budget approval by the Board.
Approval by 4020.1
Director:
Over-Expenditure The Director of Education may approve any unanticipated single expenditure in excess of the approved budget amount provided that such over-expenditure shall not be greater than five (5) percent of the approved expenditure or $5000, whichever is greater. Unanticipated expenditures over $5000 shall require approval of the Board.
Approval by 4020.2
Board:
Over-Expenditure Over-expenditures on budgetary items resulting from an action taken by the Board, including the ratification of a collective agreement, shall not require further approval.
No Budgetary 4020.3
Appropriation
Any expenditure for which no budgetary appropriation was made shall be considered if, in the opinion of a member of Executive Council, it is of an urgent nature or will yield significant benefits to the division. The Director's approval shall be required for any expenditure in excess of $500 and the Board's approval shall be required for any expenditure in excess of $5000.
Board Approved Regulations Administration Approved
June 29, 1979
Cross Reference
6090
The purchase of goods and services for the Saskatoon Board of Education shall be conducted in accordance with legislation and be consistent with the following basic principles:
1. Minimum Expenditure - Procurement of quality goods and services at least expense to the Board.
2. Open Competition - Goods and services to be purchased through open competition wherever possible.
Board Approved
June 29, 1979
The following definitions are cited to ensure consistent interpretation of terms used in this policy.
Formal Tender A process where bids are received through a formal competition open to all interested parties. Advertisements are placed in newspapers to advise interested parties. As well, vendors on the Board's bidder's list are notified. The tender opening is made publicly at a time and place specified in the tender document.
Written Quotation A process where bids are received by request from qualified vendors or contractors selected by the Manager of Purchasing Services Branch. Such quotations are not advertised and are not opened publicly.
Verbal Quotation A process of securing price quotations from selected vendors verbally.
REGULATIONS:
Coordination 4030.1
Goods and services for the Board shall be purchased and distributed through a central agency known as the Purchasing Services Branch.
Board Approved Regulations Administration Approved
June 29, 1979 November 13, 1995
September 11, 1984
October 14, 1986
REGULATIONS AND ADMINISTRATIVE PROCEDURES
Authority and 4030.2
Responsibility
The following responsibilities and authorities will apply to the various purchasing functions:
i. The Chief Financial Officer shall be responsible for the general supervision of the Purchasing Services Branch and the Purchasing policy.
ii. The Manager of Purchasing Services Branch is authorized to effect all purchases and to dispose of all surplus equipment, furniture, material and scrap and to establish procedures to ensure conformity with the regulations under the purchasing policy.
iii. The purchase or lease of goods and services shall be initiated by properly authorized personnel through the use of a requisition form or computer screen which includes the budget account number from which funds are to be expended, a detailed description of goods and services required in accordance with the Board's standard specifications or with contracts already in force, and an estimated cost.
iv. The Manager of Purchasing Services Branch shall have the authority to revise requisitions according to established standards, provided that such revisions are discussed with the requisitioner.
v. The Manager of Purchasing Services Branch shall in cooperation with formally constituted Standards Committees, establish and maintain system standards and specifications for supplies and equipment used by several departments.
vi. The Manager of Purchasing Services Branch shall have the responsibility for obtaining formal tenders, written and verbal quotations and will review the tenders/quotations with the originator prior to placing the Purchase Order if the cost exceeds the estimate given on the requisition.
vii. The Manager of the Purchasing Services Branch, or, in his/her absence, a person authorized by the Chief Financial Officer shall have the sole authority to execute contracts or purchase orders on behalf of the Board.
viii. Payment of goods and services received shall be made only when authorized.
ix. Where the lowest tender/quotation (in dollar terms) is not deemed acceptable by the Manager of Purchasing Services Branch, the Manager shall refer the matter to the Chief Financial Officer before the contract is awarded.
x. Charges to the current year's budget will be made only for those requisitions received in the Purchasing Services Branch by November 30 for schools and December 10 for the Director of Education, Superintendent of Planning and Communication, and Deputy Directors.
xi. In order to gain the advantages arising out of quantity buying such as lower unit prices and lower overhead costs, the Manager of Purchasing Services Branch shall, whenever it is reasonably possible, coordinate common requirements from all schools and buy for the entire system at once.
Competitive 4030.3
Bidding
The Board will purchase goods and services through competitive buying practices with minimum tendering and quotation requirements as specified below:
i. Formal tendering shall be required when:
(a) the value of the purchase is expected to exceed $15,000.00; or
(b) in other cases where it is deemed to be in the best interests of the Board.
ii. A minimum of three written Quotations shall be requested when:
(a) the value of the purchase is expected to be between $5,000.00 and $15,000.00.
(b) the value is expected to be $5,000.00 or less, but it is deemed to be in the best interest of the Board.
iii. Verbal quotations shall be requested when the value of the purchase is expected to be less than $5,000.00.
iv. Where no competitive supply market exists, or it is considered in the best interests of the Board, the Manager of Purchasing Services Branch shall employ such value analysis and negotiation methods considered appropriate for obtaining acceptable material at the lowest possible cost.
v. Orders will not be "split" for the purpose of circumventing the limitations specified in this policy.
vi. Where an item required has been previously tendered within the preceding six months and current pricing is within the boundaries of current Saskatoon consumer index price increases from the original tendered price, the Manager of Purchasing Services Branch is authorized to negotiate the purchase with the successful bidder from the previous tender.
Award of 4030.4
Contract
i. Normally all awards shall be made on the basis of the lowest price complying with all applicable specifications, but where appropriate, suitability, quality, availability, service, related administrative costs, disposal value, and supplier's previous record of performance and services will be taken into account.
ii. Where tenders/quotations received are equal in price, and in the judgment of the Manager of Purchasing Services Branch, equal in quality, service, and other appropriate considerations, the contract shall be awarded in order of preference to firms located locally, provincially, nationally, and outside Canada.
iii. Where tenders/quotations are substantially the same, including vendor location, the order of preference will be to Saskatoon-manufactured products, to Saskatchewan-manufactured products, to products manufactured elsewhere in Canada, and to products manufactured outside Canada.
iv. Where tenders/quotations are substantially the same, including vendor location and product origin, the Manager of Purchasing Services Branch shall have the authority to award the contract taking into account the best interests of the Board.
v. The Board, by resolution, shall award contracts for capital projects undertaken by the Board.
Confidentiality 4030.6
of Information
i. Tenders/Quotations shall be received in sealed, marked envelopes. Purchasing will not divulge the names or number of bidders received prior to the closing of tenders/quotations.
ii. Formal tenders will be publicly opened. Bidders are invited to attend the opening where information on pricing will be given.
iii. When requested to do so, the Manager of Purchasing Services Branch will advise any bidder of the successful supplier's name and pricing detail.
iv. Other information on tenders/quotations may be requested by bidders by contacting the Manager of Purchasing Services Branch.
Personal Purchases 4030.7
i. No employee of the Board shall purchase or lease any goods or services from or through the Saskatoon Board of Education for personal use or gain. If any purchase or contract is made contrary to this regulation the Board shall not be bound thereby.
ii. Except with the approval of a Deputy Director, the Board shall not purchase any goods and services from Board employees or from companies in which Board employees have an interest.
Cross Reference
The Board authorizes the use of the encumbrance method of accounting.
Board Approved
June 29, 1979
REGULATIONS:
Accounts 4040.1
Payable
Any outstanding encumbrances not paid at the end of a fiscal year shall be set up as an "Accounts Payable" and shall be shown as an expenditure based on the estimated cost for the current fiscal year.
PROCEDURES:
Responsibility 4040.1.A
Under the general supervision of the Chief Financial Officer, the Manager of Accounting Services shall be responsible for the maintenance of accurate accounting records.
Cross Reference
The Director of Education shall submit to the Board such financial information reports, as are required, to ensure adequate budgetary control.
Board Approved
June 29, 1979
REGULATIONS:
Financial 4050.1
Report
On a monthly basis, each person responsible for budgetary expenditures shall receive a financial report which will have the detail of expenditures in the accounts for which he is responsible.
Board Report 4050.2
At regular intervals, the Board shall receive a statement of revenues and expenditures to which shall be appended an explanation of any variance which, in the opinion of the Director of Education, is a matter of concern and/or significance.
Year-End 4050.3
Financial
Statement As soon as possible, after December 31, the Board shall receive an unaudited year-end financial statement to assist in the planning of the succeeding year's budget.
Other Financial 4050.4
Information
From time to time, the Board may request such additional financial information reports as it deems necessary.
Responsibility 4050.5
The Chief Financial Officer shall be responsible for the preparation of all financial information reports.
Board Approved Regulations Administration Approved
June 29, 1979 November 13, 1995
September 11, 1984
Cross Reference
The Director of Education shall present to the Board for approval a statement of accounts paid, such statement shall be incorporated in the minutes of the meeting where approval was given.
Board Approved
June 29, 1979
REGULATIONS:
Approval 4060.1
The Chief Financial Officer shall be authorized to pay accounts which have been approved by the person responsible for their expenditure. A statement of accounts paid shall be presented to the Board at the earliest possible time for approval.
Cheque-Signing 4060.2
And Computer
Payroll System The Board authorizes the use of a cheque-signing machine and a computer payroll system as provided in The Education Act, Section 91(t)(i & ii).
Board Approved Regulations Administration Approved
June 29, 1979 November 13, 1995
September 11, 1984
Cross Reference
The Board of Education authorizes the Director of Education to establish Petty Cash Funds as required for the improved efficiency of the school division.
Board Approved
June 29, 1979
REGULATIONS:
Purpose 4070.1
Petty cash funds are to be used solely for payment or purchase of postage, minor office supplies, consumables, instructional supplies and other incidentals, as may be necessary from time to time.
Amount 4070.2
Petty cash funds should not exceed $300 provided that in schools with an enrolment of more than 600 pupils and in community schools, the maximum amount may be $500.00. Except in extenuating circumstances, no single purchase made through the use of petty cash shall exceed $60.00.
Upon application by the school principal, the Chief Financial Officer, shall have the authority to increase the petty cash fund for a school to a maximum of $600.00.
Receipts And 4070.3
Invoices
All purchases shall be supported with appropriate receipts and invoices. Except in extenuating circumstances, written statements will not be accepted as proper documentation.
Board Approved Regulations Administration Approved
October 20, 1981 June 29, 1979
September 11, 1984 November 13, 1995
September 1, 1987
May 9, 1989
April 10, 1990
April 7, 1992
Replenishing 4070.4
Petty cash funds shall be replenished by the Manager of Accounting Services upon receipt of a properly executed requisition with the required invoices and receipts attached. The requisition shall indicate the account number(s) to which the expenditures are to be charged.
PROCEDURES:
Audit 4070.5
Petty cash funds shall be subject to audit at any time.
Authority 4070.A
Petty cash funds shall be administered in the following manner:
Principal i. In schools, the principal shall be responsible for the administration of petty cash funds and shall approve all purchases made from the fund.
Superintendent ii. Upon receipt of an application for such, the Chief Financial Officer may authorize petty cash funds in Board of Education offices. Any such fund shall be administered by the applicant.
Deputy Director's iii. In extenuating circumstances, a Deputy Authorization Director may authorize the replenishment of petty cash funds for which receipts and invoices have not been submitted or for items in excess of $50.00.
Cross Reference
The Board authorizes the Director of Education to pay tuition fees to educational agencies approved by the Director of Education on behalf of resident pupils enrolled in educational programs.
Such annual expenditure shall not exceed the amount provided in the annual budget.
Board Approved
June 29, 1979
REGULATIONS:
Agreement - 4080.1
Catholic School
Division Tuition fee payments on behalf of resident pupils to St. Paul's Roman Catholic Separate School Division No. 20 shall be made in accordance with contractual agreement between the Boards of the two school divisions.
Fees To Private 4080.2
Institutions
Tuition fee payments may be made to private institutions or other school divisions on behalf of resident pupils for whom approval has been granted by the Director of Education.
Fees To Kelsey 4080.3
Institute SIAST
The Board shall not accept any responsibility for the payment of tuition fees on behalf of resident pupils enrolled in Kelsey Institute SIAST programs.
Schedule of 4080.4
Fees
On an annual basis, the Board shall adopt a schedule of fees to apply to:
i. Adult students (those students over 21 years of age).
ii. Pupils enrolled in the special secretarial program offered by the Board.
Tutorial 4080.5
Services
Upon the recommendation of the Director of Education, the Board may pay tuition fees for pupils who require private tutorial services.
Board Approved Regulations Administration Approved
June 29, 1979 November 13, 1995
Cross Reference
6040
Subject to its approval, the Board authorizes the Director of Education to enter into an agreement with the Saskatchewan Institute of Applied Science and Technology (Kelsey Institute) for the purpose of providing a Continuing Education Program.
Board Approved
June 29, 1979
REGULATIONS:
Responsibility: 4090.1
Deputy Director Of
School Services Under the general supervision of the Deputy Director of
School Services, the Coordinator of Continuing Education shall be responsible for negotiating and administering the contract and the Board's programs with the Kelsey Institute SIAST.
Fees 4090.2
The Board of Education does not normally pay fees for pupils enrolled in courses provided by the Kelsey Institute SIAST.
Board Approved Regulations Administration Approved
June 29, 1979 November 13, 1995
September 11, 1984
Cross Reference
Subject to the provisions of The Education Act, the Board approves the investment of surplus funds of the Division, in accordance with the Board approved regulations pursuant to this policy.
Board Approved
September 4, 1979
REGULATIONS:
Definitions 4100.1
i. Long-Term Investment shall be any investment made for a period of one year or more.
ii. Short-Term Investment shall be any investment made for a period of less than one year.
Long-Term Investments
Capital 4100.2
Projects
Where, in the opinion of the Board, it is deemed advisable to use surplus funds of the Board for the purpose of financing capital projects, the following conditions shall apply:
Maximum Term i. Except in extenuating circumstances, the maximum term of such investments shall be five years. In extenuating circumstances, the Board may authorize an extended term.
Replenishment ii. The funds shall be replenished by the Department of Education on terms no less favorable than the reimbursement for expenditures incurred by means of debentures.
Board Approved Administration Approved
September 4, 1979 November 13, 1995
September 9, 1980
March 13, 1984
May 29, 1984
January 15, 1985
December 10, 1985
March 31, 1987
Interest iii. Any interest accruing as a result of such investments shall be credited to the Contingency Reserve Fund or Capital Reserve Fund, whichever is applicable.
Purchase of Division iv. The Board may purchase debentures provided Debentures that such provided that such purchases shall be limited to the first five years of any debenture issue.
Short-Term Investments
4100.3
Cash Flow i. Under the general supervision of the Chief Statements Financial Officer, the Manager of Accounting Services shall prepare, on an annual basis, a statement of cash flow requirements as soon as possible after the current budget is established.
Terms And ii. On the basis of the cash flow statement, the Conditions Chief Financial Officer may authorize the investment of funds not immediately required to meet current liabilities under the following terms and conditions:
(a) All investments less than $200,000 and/or for a period of less than 30 days may be made with the Board's bankers without receiving quotations from other institutions provided that the Chief Financial Officer is satisfied that such rates are reasonably competitive.
(b) Tenders shall be called on all investments of $200,000 or more with a term of 30 days or more.
(c) Investments may include Government of Saskatchewan or Government of Canada Treasury Bills.
(d) The Board of Education shall establish the eligibility of institutions for the placement of investments on the basis of legislation and commercial paper ratings established by the Dominion Bond Rating Service.
(e) The Board of Education shall limit investment in any financial institution as follows:
R-1 (High) $15 Million
R-1 (Medium) $10 Million
R-1 (Low) $5 Million
(f) The Board of Education shall authorize investments only with firms rated at the R-1 level by the Dominion Bond Rating Service.
(g) The amount and term of the investment shall be established prior to quotations being sought and shall remain unchanged upon receipt of the quotations. Within the limits established in (e), the quotation with the highest interest rate shall be accepted. In the event of equal rates, the Chief Financial Officer shall determine with which institution the investment will be made.
(h) At least every six months, the Chief Financial Officer shall provide the Finance Committee with a report outlining the amount, interest rate, revenue, and the name of the institution with which each investment is made.
(i) On an annual basis, the Chief Financial Officer shall obtain an audited financial statement from the institutions listed to determine the maximum amount of the investments for each institution.
Cross Reference
The Board of Education, in recognizing the benefits arising from seminars, conferences and conventions held in Saskatoon and elsewhere, may provide support to such events in accordance with the regulations pursuant to this policy.
Board Approved
December 15, 1981
REGULATIONS:
Financial Grants 4110.1
The Board of Education makes no financial grants to support seminars, conferences and conventions sponsored by outside groups, except where recommended by the Director of Education.
Board Support 4110.2
Notwithstanding Regulation 4110.1, the Board may contribute to the support of seminars, conferences and conventions in one or more of the following ways:
i. free use of facilities;
ii. release of staff;
iii. provision of substitute personnel;
iv. provision of rental caretakers where necessary;
v. supplying back-up staff, equipment and publicity resources;
vi. other assistance as approved by the Director of Education.
Staff Attendance 4110.3
The Board of Education supports the attendance of its staff at seminars, conferences and conventions as provided in employee contracts, and/or agreements and as may be approved by the Director of Education.
Board Approved Administration Approved
December 15, 1981 November 13, 1995
Cross Reference
The Director of Education shall make provision for the carry over of unspent school budget allocations from one budget year to the next.
Board Approved
June 16, 1992
REGULATIONS
Responsibility 4120.1
The Deputy Director of School Services shall ensure that the following procedures are observed regarding carry over of funds.
PROCEDURES
Categories 4120.1.A
Principals shall be permitted to carry over unspent funds from the Instructional Aids, Supplies and Equipment categories.
Recording 4120.1.B
Funds carried over shall be recorded as allocations to Reserves.
Purchases 4120.1.C
Reserve funds shall be spent for the purchase of inventory items, i.e. equipment, furniture, Learning Resource Centre materials, etc.
Contingency 4120.1.D
The Department of School Services shall maintain contingency funds to cover any deficits experienced by schools.
Board Approved Regulations
June 16, 1992
Deficits 4120.1.E
Schools with deficits shall be required to utilize reserve funds to cover the deficits.
Accumulation 4120.1.F
of Funds
Reserve funds shall be accumulated to a maximum 50 percent of the annual budgets of the three categories from which funds can be carried over.
Cross Reference
Internal or external requests from individuals or groups to conduct research in the schools of the system or to obtain assistance from the system with respect to studies or research projects, shall be referred to the Deputy Director of Educational Services.
Board Approved
June 29, 1979
REGULATIONS:
Requests 5001.1
All applications to undertake research projects or surveys within the school system shall be submitted to the Deputy Director of Educational Services.
Approval 5001.2
After due consideration and applying the criteria identified in 5001.6.D, an application will, depending upon its nature, be:
i. Approved or denied by the Deputy Director of Educational Services.
ii. Referred to the Director of Education with a recommendation for its disposition.
Coordination 5001.3
Research projects undertaken by or for the system shall be conducted and/or coordinated by the Deputy Director of Educational Services.
Financing 5001.4
The Deputy Director of Educational Services shall be responsible for the financial arrangements of research projects.
Board Approved Regulations Administration Approved
June 29, 1979
September 11, 1984
Termination 5001.5
Externally initiated research projects may be terminated at any time if, in the judgment of the Deputy Director of Educational Services, the guidelines established for the study have been violated.
Recognized 5001.6
Procedures
Research studies will be approved and conducted according to the following procedures.
PROCEDURES:
Applications 5001.6.A
All applications shall be satisfactorily completed at least one month in advance of the study and must be submitted to the Department of Educational Services, Saskatoon Board of Education, 405 Third Avenue South, Saskatoon, Saskatchewan, S7K 1M7. Timelines shorter than one month will be considered if extenuating circumstances exist.
Use of Form 5001.6.B
Requests to undertake graduate level research or survey studies must be submitted on the appropriate form available from the Department of Educational Services.
Report and 5001.6.C
Abstract
Upon completion of the study, the researcher shall be required to submit to the Department of Educational Services a complete report plus an abstract describing the project and the findings.
Criteria 5001.6.D
The following criteria will be used by the Deputy Director of Educational Services in considering research studies:
i. The study should have recognizable value to the school system and/or to education in general.
ii. The content of any proposed questionnaire or survey instrument must not be objectionable to staff, students, or parents.
iii. The involvement of students or teachers should not require an unreasonable amount of time.
iv. The willingness of schools or individuals to participate.
v. The number of research studies planned or underway in the school system.
Confidentiality 5001.6.E
The Deputy Director of Educational Services shall, when necessary, ensure that the contents of a study are held in confidence.
Cross Reference
5030
9100
9170
9210
In order to ensure that the requirements of legislation are met and the school division's interests are protected, the Board of Education shall provide continuous insurance coverage in accordance with the regulations pursuant to this policy.
Board Approved
June 29, 1979
REGULATIONS:
Insurance 5020.1
Broker
The Director of Education shall be authorized to secure the services of an insurance broker for the purpose of obtaining adequate insurance for the Saskatoon School Division No. 13.
Risks 5020.2
The Board shall provide insurance coverage for the following:
i. Buildings
ii. Contents
iii. Liability - for individual Board Trustees, employees, student teachers and interns, and volunteers; all the foregoing while performing duties authorized by the Board.
iv. Crime
v. Automobile Fleet
vi. Travel Accident
vii. Student Accident
Building 5020.3
Insurance
Building insurance shall be secured to provide coverage at full replacement cost.
Contents 5020.4
Insurance
Contents insurance shall be obtained on an actual cash value basis.
Board Approved Regulations Administration Approved
June 29, 1979 November 13, 1995
November 4, 1986
PROCEDURES:
Building and 5020.3.A and 5020.4.A
Contents
Insurance Claims made under the building and contents section of the insurance policy resulting from accidents, vandalism or theft shall be made by the Chief Financial Officer upon receipt of the required information from the school principal or department head.
REGULATIONS:
Travel Accident 5020.5
Insurance
Travel accident insurance shall be obtained to cover employees and Board members while travelling on Board of Education business.
Student Accident 5020.6
Insurance
Student accident insurance shall be compulsory.
PROCEDURES:
Distribution and 5020.6.A
Information
The Chief Financial Officer shall, on an annual basis, distribute to the school principals information regarding the Student Accident Insurance Policy for the following year.
5020.6.B
School principals shall make the student accident insurance information available to pupils and families and shall make appropriate arrangements for the enrolment of pupils and collection or payment of related premiums.
Student Accident 5020.6.C
Insurance Claims
When a pupil is injured, the principal shall inform the pupil or parent of possible insurance coverage. Claims made under the Student Accident Insurance Policy shall be completed using the appropriate claim form.
REGULATIONS:
Pupil Travel 5020.7
to Foreign
Countries A pupil or group of pupils travelling to a country outside of Canada as part of a school-sponsored activity or trip, shall obtain adequate insurance before approval for the trip or activity is given, such insurance shall be managed by the school principal.
Report to 5020.8
Board
On or before March 1 of each year, the Board shall receive a report describing the insurance program currently in force for the year and a schedule of the losses and reimbursements during the preceding year.
Insurance 5020.9
Review
On an annual basis, the Board shall review its insurance coverage and make such arrangements for insurance coverage as it deems necessary.
PROCEDURES:
Communicate 5020.A
Insurance Coverage
The Chief Financial Officer shall make available to employees and others as required information describing the Board's insurance coverage.
Cross Reference
5020
Employees of the Saskatoon Board of Education and volunteers in the school division shall have immunity from liability in accordance with legislation.
Board Approved
June 29, 1979
Cross Reference
The Board approves of the use of volunteer workers in schools.
Board Approved
June 29, 1979
REGULATIONS:
Responsibility 5050.1
It shall be the prerogative of the principal of the school to determine whether the school shall have a pupil and/or adult volunteer program.
Administration 5050.2
It shall be the responsibility of the school principal to administer volunteer programs.
Expectations 5050.3
Some of the expectations of volunteers shall be:
i. A feeling of mutual understanding and confidence is essential.
ii. A commitment of punctuality, reliability, consistency and genuine interest.
iii. An ability to contribute to the education of pupils.
iv. An ability to work harmoniously with teachers and pupils.
Board Approved Regulations Administration Approved
June 29, 1979
Assignment 5050.4
Volunteers will:
i. Be assigned by the principal to teachers who are willing to accept them.
ii. Remain within the realm of duties assigned to them, such duties not to include the evaluation of pupils or require them to have access to confidential records.
PROCEDURES:
Application 5050.A
Individuals wishing to volunteer their services are invited to contact the principal.
Board Approved Regulations Administration Approved
June 29, 1979
Cross Reference
The Director of Education shall be authorized to develop regulations and procedures to be followed in the case of break-ins, theft and/or vandalism.
Board Approved
January 29, 1980
February 6, 1980
PROCEDURES:
Notifying 5100.A
Principal
The principal shall advise his staff members that, should they discover a break-in or school vandalism requiring immediate attention, the principal or assistant/vice principal should be notified immediately.
Notifying 5100.B
Others
Upon reviewing the circumstances related to the break-in or vandalism, the principal may notify:
- the Saskatoon Police Service
- the Deputy Director of School Services
- the Maintenance Supervisor
Reports 5100.C
Where appropriate, the principal shall, within three school days after the incident, complete the Break-in or Damage Report in accordance with the instructions on the report.
Reporting 5100.D
Theft And
Break-ins All break-ins and theft of equipment should normally be reported to the police by the principal.
Board Approved Administration Approved
January 29, 1980
September 11, 1984
November 13, 1995
Cross Reference
The Board of Education maintains that its employees respect the Copyright Act which states that the reproduction of published work protected by copyright, without the consent of the person who owns the copyright, is not permitted. Further, the Board believes that it should obtain copyright on certain designated material produced within the school division and authorizes the Director of Education to develop and implement regulations and procedures pursuant to this policy.
Board Approved
February 1, 1983
REGULATIONS:
Preamble 5110.1
Copyright is a property right which gives the author or proprietor of the copyright the sole right to make copies of a published work or the right to make the work public and still retain the beneficial interest therein. Copying includes publishing, producing, reproducing and performing. Copyright applies to all original literary, dramatic, musical and artistic works, paintings, photographs, motion picture films, dictionaries, encyclopedia, and mechanical contrivances such as records, cassettes, tapes and computer software.
Notwithstanding the foregoing, an exception is that any "fair dealing" with any work does not constitute an infringement of copyright. "Fair dealing" means the quotation from or reproduction of minor excerpts of work in which copyright exists for bona fide purposes of private study, research, criticism, review or newspaper summary.
Responsibility: 5110.2
Deputy Director
Educational The Deputy Director of Educational Services shall be Services responsible for the administration of the regulations and procedures pursuant to this policy. Where there is an unresolved conflict or dispute regarding copyright, such matters shall be referred to the Director of Education for a decision.
Board Approved Administration Approved
February 1, 1983 April 2, 1984
September 11, 1984 November 13, 1995
June 6, 1989
Approval of 5110.3
Director
All material considered for copyright, in the name of the Board of Education, requires the approval of the Director of Education before being copyrighted.
Copyright 5110.4
Print and non-print materials which are produced for use by the Saskatoon School Division No. 13 and approved for copyright shall display in small print one of the following statements:
(c) Saskatoon Board of Education
Permission for reproduction of this material may be requested from the Deputy Director of Educational Services, Saskatoon Board of Education, 405 Third Avenue South, Saskatoon, Saskatchewan. S7K 1M7
or
(c) Saskatoon Board of Education
This material may be reproduced for educational purposes by non-commercial users for their own immediate use with acknowledgement.
The Deputy Director of Educational Services shall decide which statement is appropriate for each publication.
Copyright 5110.5
Certification
Further to regulation 5110.4, when materials are submitted to the Deputy Director of Educational Services for the purpose of being copyrighted, the Deputy Director shall request the producer to complete the "Certification for Copyright Requirements" which is appended to this policy.
Sale of 5110.6
Material
The Deputy Director of Educational Services shall, in consultation with the producer, determine the conditions under which Board of Education copyrighted materials may be used. Furthermore, where copyrighted materials are to be sold, the Deputy Director and producer shall establish the cost. All money received from the sale of such materials shall be credited to General Revenue.
Copyright 5110.7
Ownership:
Employee The Board recognizes that the employee is the sole copyright holder of print and non-print materials produced by the employee except for work or material produced as part of the employee's assigned duties. Therefore, the employee is entitled to receive any and all royalties on copyrighted material of which he/she is the exclusive owner.
Copyright 5110.8
Ownership:
Board Where the Board of Education has provided financial assistance to an employee or other individual, or where the work or material was produced as part of the employee's assigned duties, or where work time, or Board resources are used in the development of materials, the Board shall have access to such work or material and shall normally retain the privilege of copyright. Furthermore, where individuals are considering the acceptance of financial assistance or other support from the Board of Education, they are to contact the Deputy Director of Educational Services to establish prior agreement regarding ownership of the material.
CERTIFICATION FOR COPYRIGHT REQUIREMENTS
This is to certify that in
(Title of Production)
presented to the Deputy Director of Educational Services for copyright, that
(a) Letters of permission have been received and are attached for major portions of material taken from other copyrighted material.
(b) Sources used have been identified and acknowledged as a courtesy.
(c) It is our belief that the material in this production can be considered as "fair dealing" in the utilization of materials for non-sale, educational classroom purposes.
Signature:
On behalf of
(Name of committee or school)
Date:
Cross Reference
Archival records and artifacts located in schools and Central Office represent a concrete history of the development, growth and achievements of the School Division. Such materials should be arranged and described according to archival principles and the Standards For Saskatchewan Museums, for the purpose of reference, research, general interest and benefit of staff, students, and the community. In recognizing this responsibility, the Board of Education authorizes the Director of Education to develop regulations and procedures which will ensure that records and artifacts of the past, present and future are centrally located and displayed.
Board Approved
June 12, 1984
REGULATIONS:
Management 5120.1
Committee
The Archives and Museum Centre of the Board of Education shall operate under the general supervision of an Archives and Museum Management Committee consisting of:
Superintendent of Planning and Communication (Chair)
Coordinator of Learning Resource Branch
Central Office Librarian or Archivist/Curator
Two School Administrators appointed by the Director of Education
Chief Financial Officer
Such other person(s) as appointed by the Director of Education
Responsibilities 5120.2
of Management
Committee The Archives and Museum Management Committee shall develop procedures:
i. for the identification and retention of documents, records, and artifacts.
ii. for the acquisition, appraisal, accessioning, processing, organization, storage, and display of materials.
iii. to be followed in schools and central office departments to ensure the retention and safekeeping of materials.
iv. to ensure the retention of records and memorabilia when schools are closed.
v. to actively seek materials which have historical significance (pictures, news stories, records, and documents).
vi. to ensure close working relationships with other local and provincial archives and museums.
Archivist/Curator 5120.3
Assignment
The Director of Education shall assign a person to have the responsibilities of an Archivist/Curator.
Cross Reference
The Saskatoon Board of Education is proud of its heritage which has developed over a period of more than 100 years. This heritage is reflected in the Archives and Memorabilia which can be found in the schools and Central Office. The heritage of the Saskatoon Public School System consists also of the recollections held by former students, parents and employees. In recognizing the many fine traditions of the school system, the Board of Education authorizes the Director of Education to develop regulations and procedures which will encourage birthday celebrations on the 25th, 50th, 75th, and 100th anniversaries of its schools.
Board Approved
June 9, 1987
REGULATIONS:
Responsibilities 5130.1
The Communications Office shall be responsible for the regulations and procedures related to school anniversaries.
Register 5130.2
The Communications Office shall develop a register which shows the 25th, 50th, 75th, and 100th birthdays of all public schools.
Anniversary 5130.3
Times
School principals shall encourage their school and community to hold birthday celebrations on the 25th, 50th, 75th, and 100th anniversaries.
Grants to 5130.4
Anniversaries
Each school that plans a 25th anniversary shall be given a grant of $100 to assist in the organization of the birthday celebration. Each school that plans a 50th, 75th, and 100th anniversary shall receive $250.
Board Approved Regulations Administration Approved
Cross Reference
The Board of Education, in keeping with its objective of providing aesthetic education, supports a policy of purchasing or accepting works of art for the school system.
Where the Board decides to purchase a work of art, or where the Board receives an offer to donate a work of art, the Director of Education, upon the recommendation of the Art Acquisitions Committee, may approve the acquisition of the work of art and shall inform the Board accordingly.
Board Approved
PROCEDURES:
Acquisitions 5140.1
Committee
The Acquisitions Committee will consist of the Superintendent of Planning and Communication and at least three members appointed by the Director of Education. An outside expert may be appointed as the need arises.
Each member is entitled to one vote; and, in the event of a tie, the chairperson will have a second or casting vote.
Meetings will be called at the discretion of the chairperson or upon the request of the Director of Education.
Each school principal will be responsible for establishing an art acquisitions committee prior to purchasing artworks for the school. The school principal may request the assistance of the system Acquisitions Committee through the committee chairman or the Director of Education.
Presentation 5140.2
Artworks will be presented to the Acquisitions Committee by the person or group recommending the purchase or by the person or group offering to donate the work of art to the school system.
All potential donations will be brought to the attention of the Acquisitions Committee. Works of art which have not been recommended will not be accepted into the collection.
Report 5140.3
The Director of Education will report on artworks accepted to the collection, as well as those which have been rejected, at the next meeting of the Board.
Follow Up 5140.4
Following approval by the Art Acquisitions Committee, the artwork will be catalogued and insured by the Chief Financial Officer. Letters of thanks will be sent to donors over the signature of the Director of Education and the Board Chair.
All artworks become the sole property of the Saskatoon Board of Education.
The Art Acquisition Committee will recommend the location for placement of artworks acquired by the school system to the Director of Education.
Appraisals 5140.5
In the event of gifts offered to the Saskatoon Board of Education:
i. The donor may obtain an appraisal at his/her own expense employing a mutually agreed upon appraiser prior to the making of the gift to the school system.
ii. The gift will be accepted if it is on condition that a specified appraised value is obtained.
iii. The school system may, if it seems advisable, elect to obtain an appraisal at its own expense. This will be done only after a gift agreement has been signed.
iv. A tax receipt may be issued to the donor if he/she gives an amount equal to the cost of the appraisal as a donation to the school system. The tax receipt will reflect the appraisal value of the work of art plus the appraisal donation.
Deaccessioning 5140.6
No work of art will be acquired by the Saskatoon Board of Education, whether by purchase or donation, for the purpose of resale.
All recommendations to dispose of a work of art will be referred to the Art Acquisitions Committee along with reasons for the recommendation. The final decision will require Board approval and will be subject to the following procedures:
i. The Saskatoon Board of Education will not sell an artwork donated or bequested to the collection without making all reasonable attempts to contact the donor, her/his heirs, executors, administrators, or assigns, for consent. If and when contacted, they will be given the opportunity to purchase the artwork(s) at current market value.
ii. The gift agreements signed by all donors will make reference to the possibility that the School Board may in future decide to de-accession a work(s).
iii. If an artwork is deaccessioned, preference will be given to placing the deaccessioned artwork in another, more appropriate institution, first within the City of Saskatoon and then other institutions in Saskatchewan. The receiving institution will be one with similar goals to those of the Saskatoon Board of Education.
iv. Artwork will be sold through public auction or through a recognized gallery.
v. No artwork will be sold to a member of staff, the Board of Trustees, nor to any private citizen other than as described in i. above, directly by the Saskatoon Board of Education.
vi. Any proceeds from the sale of the deaccessioned artworks will be placed in general revenues.
vii. In the unlikely event that a work acquired by direct purchase is deaccessioned while the artist is still living, the artist will be given the opportunity to buy back the work at the original purchase price plus an annually determined administrative fee. The de-accessioning of an artwork by a living artist will be discouraged.
Loans 5140.7
i. The Saskatoon Board of Education may make works of art available to the general public through exhibits at public art galleries when invited to do so by the Gallery Director or Board, provided arrangements have been made to adequately insure the works during transit and display.
ii. The Director of Education may from time to time institute a restricted list of works which because of reasons of fragility, condition, or particular importance to the collection will be unavailable for general loan. The exhibition of these works outside the school system will require the consent of the Director of Education.
Care Of 5140.8
Collections
It is a primary responsibility of the Board of Trustees and staff to ensure the care and preservation of the collection.
It is, therefore, incumbent on the Board and staff to provide and monitor the optimal conditions of temperature, humidity, light, and protection against fire, theft and vandalism. The care of the collection is the fundamental responsibility of the Director of Education.
The Chief Financial Officer will institute a regular registration and survey of the condition of all works in the collection.
Records 5140.9
Each item, upon its entry into the school system will be registered by the Chief Financial Officer. Basic information such as artist, title, date, measurements, medium, and source will be recorded.
Each acquisition to the permanent collection will have a permanent document file which contains every document associated with the object - such as correspondence, legal documents (deed of gift forms), lists and inventories, condition reports, copies of publication references and reproductions, and other available research data. The file folders will be maintained and updated by the Chief Financial Officer. In addition, manual records such as a catalogue index card, location card, and photo identification card will be compiled for each acquisition.
Insurance 5140.10
i. The Saskatoon Board of Education will carry all risk, wall-to-wall insurance for each work in the collection.
ii. Artworks on loan to public galleries will be insured by the gallery, according to Saskatoon Board of Education specifications.
iii. All records on the permanent collection will be kept by the Chief Financial Officer.
Access To The 5140.11
Collections
The Saskatoon Board of Education may, as a matter of policy, provide access to its collection to researchers and interested members of the public. The artworks in the collection not on display will be available for viewing by appointment with the Superintendent of Planning and Communication only during regular office or school hours. From time to time, additional approval from the Director of Education may be sought.
Non-confidential information regarding the artworks in the Board's possession will be provided to the public, on request. The Saskatoon Board of Education will not, however, release information which may be prejudicial to the interests of a donor or vendor.
Review 5140.12
This collection management policy of the Saskatoon Board of Education will be reviewed annually by the Acquisitions Committee to ascertain whether or not the policy continues to meet the various needs of the Saskatoon Board of Education.
After review by the Acquisitions Committee, recommendations for change in the policy will be submitted through the Director of Education to the Board of Trustees for approval.
Cross Reference
9010
Pupils living within a given school attendance area will normally attend the school within that area. Parents or guardians may, however, request that their child attend a school outside the home attendance area.
Decisions relating to these requests will be made in accordance with the procedures established by the Superintendent of Schools.
REGULATIONS:
Authority 9001.1
It shall be the prerogative of the Deputy Director of School Services to determine the school a pupil shall attend.
School 9001.2
Boundaries
School boundaries shall be open unless circumstances require temporary adjustment of this status by the Deputy Director of School Services.
PROCEDURES:
Requests 9001.A
Requests for permission to enrol an elementary pupil outside the home attendance area shall be directed through the principal to the Deputy Director of School Services.
Elementary 9001.B
Schools
In the elementary schools, the Deputy Director of School Services will review the request received (9001.A) and advise the principal or the parent or guardian of the decision. Factors that the Deputy Director of School Services may consider in attempting to accommodate parent requests to have their child attend a school outside the home attendance area may be:
i. Size of the class to receive the transfer;
ii. Reason for the request;
iii. Recommendation of the Pupil Services Branch;
iv. Attendance record;
v. Ability to provide program needs.
Secondary 9001.C
Schools
Except for new pupils, resident pupils shall specify by March 15 of the year preceding the beginning of the next academic year, the secondary school they plan to attend and notify the secondary school of their choice.
Program 9001.D
Information
Each principal shall maintain information such as program outlines and objectives, philosophy statements, pupil handbooks, etc. which describe the program in the school and shall make the information available for pupil and parent use.
Orientation 9001.E
Program for
Secondary Pupils The elementary and secondary principals in each attendance area shall organize programs for Grade 8 pupils which orient the pupils to secondary schools.
Exceptional 9001.F
Children
The Deputy Director of School Services and Superintendent of Support Services in consultation with principals or others shall determine the program in which exceptional pupils are to be enrolled.
Adult 9001.G
Pupils
Adult pupils, (those pupils 21 years of age or older), may be enrolled in the Saskatoon School Division only under arrangement with SIAST (Kelsey Campus).
Pupils: 9001.H
21 Years of Age
Notwithstanding Regulation 9001.G where a pupil who was not 21 years of age at the time of enrolment for a school year, turns 21 during that school year, such pupil shall have the right to attend school at the cost of the school division until the end of the year in which he becomes 21 years of age.
Cross Reference
9001
The Director of Education shall be authorized to establish and/or alter elementary school attendance neighborhoods and secondary school attendance districts in accordance with the following Board approved regulations.
REGULATIONS:
Elementary Schools
Optional Areas 9010.1
The following have been identified as optional attendance areas wherein pupils have a choice of schools which they may attend subject to Policy 9010.
i. Optional Area 1:
Bounded by: - Clarence Avenue on the east;
- 15th Street on the south;
- Temperance Street, 17th Street, and Saskatchewan Crescent on the west. Pupils attend Brunskill or Victoria School.
ii. Optional Area 2:
(a) Area bounded by Albert Avenue on the west, 9th Street on the north, Clarence Avenue on the east, and 8th Street on the south. Pupils attend Victoria School.
(b) Area bounded by 12th Street on the south, Clarence Avenue on the west, 14th Street on the north, and McKinnon Avenue on the east. Pupils attend Brunskill or Victoria School.
iii. Optional Area 3:
Both sides of the 4O0 and 500 blocks of 7th Street. Pupils attend Buena Vista or Victoria School.
iv. Optional Area 4:
Both sides of the 100 and 200 blocks on Main Street. Pupils attend Buena Vista or Victoria School.
v. Optional Area 5:
Avenue O, McMillan Avenue and Trotter Crescent, between 22nd Street and 31st Street. Pupils attend Howard Coad or Westmount School.
vi. Optional Area 6:
The area near the boundary line between Brownell School and Silverwood Heights School on Stechishin Crescent, Stechishin Way, Stechishin Terrace, Meilicke Road, Verbeke Road and Verbeke Crescent. Pupils attend Brownell or Silverwood Heights School.
vii. Optional Area 7:
Small residential neighborhood bounded on the north by Sandy Court; on the west by Saguenay Drive; and on the south and east by the river. Pupils attend Lawson Heights or River Heights School.
Size of 9010.2
Attendance
Areas The size of the school attendance areas for elementary schools shall be 120-150 hectares (295-370 acres); secondary schools shall take in four or five elementary attendance areas.
School Enrolment 9010.3
The expected maximum enrolment from an attendance area shall be:
Elementary 700 - 800
Secondary 1000 - 1200
Comprehensive Collegiates 1600 - 1800
Walking Distance: 9010.4
Elementary Schools
The approximate walking distance for elementary pupils (K-8) shall not be greater than approximately 1.5 kilometres (0.93 miles) except in extreme corners of the attendance areas.
School Attendance 9010.5
Areas
ALVIN BUCKWOLD SCHOOL
North: Taylor Street from Preston Avenue to City limits.
East: City limits.
South: City limits.
West: Preston Avenue from City limits to Taylor Street.
BREVOORT PARK SCHOOL
North: 8th Street from Preston Avenue to Circle Drive.
East: Circle Drive from 8th Street to Taylor Street.
West: Preston Avenue from Taylor Street to 8th Street.
South: Taylor Street from Circle Drive to Preston Avenue.
BRIARWOOD
North: 8th Street from Boychuk Drive east to the City limits.
East: City limits from 8th Street south to Taylor Street.
South: Taylor Street from Boychuk Drive east to the City limits.
West: Boychuk Drive from 8th Street south to Taylor Street.
BROWNELL SCHOOL
North: City limits from C.N.R. tracks to Russell Road.
East: From the intersection of Russell Road and Adilman Drive along Russell Road to the back lot line between Bain Crescent and Verbeke Crescent, along the back lot line to the walkway, along the walkway to Verbeke Crescent, along Verbeke Crescent to Verbeke Road, across the park to Stechishin Crescent, along Stechishin Crescent to the opening to the park, across the park to the intersection between Lenore Drive and La Loche Road.
South: Lenore Drive from La Loche Road to Warman Road.
West: C.N.R. tracks from 51st Street to City limits.
Optional: See Regulation 9010.
BRUNSKILL SCHOOL
North: College Drive including University Campus from Clarence Avenue to Cumberland Avenue.
East: Cumberland Avenue including University residences from College Drive to 8th Street.
South: 8th Street from Clarence Avenue to Cumberland Avenue.
West: From College Drive to Saskatchewan Crescent to 17th Street; from 17th Street to Temperance Street; along Temperance Street to 15th Street; east on 15th Street to Clarence Avenue; south on Clarence Avenue to 8th Street.
Optional: See Regulation 9010.1.i
BUENA VISTA SCHOOL
North: From the river south on Idylwyld Crescent and the Freeway to the lane between Main Street and 10th Street; east on this lane to Melrose Avenue; south on Melrose Avenue to 9th Street; east on 9th Street to Victoria Avenue; south on Victoria Avenue to 8th Street; east on 8th Street to Broadway Avenue.
East: Broadway Avenue from the lane between 8th Street to the lane between 3rd Street and 2nd Street.
South: From Broadway Avenue; west along lane between 2nd and 3rd Streets, south on Melrose Avenue; west on Taylor Street to Lorne Avenue; south on Lorne Avenue to City limits; west to the river.
West: The river from City limits to Idylwyld Crescent.
Optional: See Regulation 9010.1
CAROLINE ROBINS SCHOOL
North: City limits north of 37th Street from Junor Avenue to Circle Drive.
East: Railroad tracks (or Circle Drive) from north of 37th Street south to 33rd Street.
South: 33rd Street from the railroad tracks (or Circle Drive) to Junor Avenue.
West: Junor Avenue from 33rd Street to just north of 37th Street.
CASWELL SCHOOL
North: 33rd Street from Avenue I to Idylwyld Drive.
East: Idylwyld Drive from 33rd Street to the CPR track.
South: Along the railroad track from Idylwyld Drive to Avenue E.
West: Avenue E from the railroad track north to 24th Street; 24th Street west to Avenue F; Avenue F north to 28th Street; 28th Street west to Avenue G; Avenue G north to 29th Street; 29th Street west to Avenue I; Avenue I north to 33rd Street.
Note: Children from Minto Place and Stanley Place attend Caswell School.
COLLEGE PARK SCHOOL
North: College Drive (Highway No. 5) from Circle Drive east to McKercher Drive.
East: McKercher Drive from College Drive (Highway No. 5) south to 8th Street.
South: 8th Street from McKercher Drive west to Circle Drive.
West: Circle Drive from 8th Street north to College Drive (Highway No. 5).
CONFEDERATION PARK SCHOOL
North: 33rd Street from city limits to Confederation Drive.
East: Confederation Drive from 33rd Street to 22nd Street.
South: 22nd Street from Confederation Drive to Diefenbaker Drive; Diefenbaker Drive from 22nd Street north, north-west and west to city limits.
West: City limits from Diefenbaker Drive to 33rd Street.
DR. JOHN G. EGNATOFF SCHOOL
North: 115th Street from Berini Drive to Kenderdine Road; Kenderdine Road north to Attridge Drive and east to McOrmond Drive.
East: McOrmond Drive from Attridge Drive south to Kerr Road.
South: Kerr Road from McOrmond Drive west to Berini Drive.
West: Berini Drive from Kerr Road north to 115th Street.
DR. A.W. HINDMARSH SCHOOL
North: Kerr Road from Berini Drive to McOrmond Drive.
East: McOrmond Drive south to Highway No. 5 and 25.
South: Highway No. 5 and 25 from the C.P.R. tracks to McOrmond Road.
West: Along the C.P.R. tracks from Berini Drive to Highway No. 5 and 25.
DUNDONALD SCHOOL
North: City limits north of 37th Street from City limits on the west to Junor Avenue on the east.
East: Junor Avenue from the northern City limits to 33rd Street.
South: 33rd Street from Junor Avenue west to the City limits.
West: City limits from 33rd Street north.
FAIRHAVEN SCHOOL
North: From the intersection of Highway No. 7 and the northern extension of Elevator Road to 22nd Street, along 22nd Street to Circle Drive.
West: Line from Highway No.7 between Poth Crescent and Streb Crescent to Fairlight Drive, along Fairlight Drive southwest to Elevator Road to the intersection of Elevator Road and 11th Street.
East: Circle Drive from 22nd Street, south to railway track.
South: From Circle Drive west along the railway track to a point north of Crerar Avenue, south to the intersection of Crerar Avenue and 11th Street, west along 11th Street to Elevator Road.
FOREST GROVE SCHOOL
North: Attridge Drive from Central Avenue east to Berini Drive.
East: Berini Drive from Attridge Drive south to the railroad tracks.
South: The railway tracks from the intersection of the tracks and Central Avenue south to a straight line extension of Berini Drive.
West: Central Avenue from the intersection of the tracks and Central Avenue north to Attridge Drive.
GREYSTONE HEIGHTS SCHOOL
North: 14th Street from Cumberland Avenue to Circle Drive.
East: Circle Drive from 14th Street to 8th Street.
South: 8th Street from Circle Drive to Cumberland Avenue.
West: Cumberland Avenue from 8th Street to 14th Street.
HENRY KELSEY SCHOOL
North and
West: Canadian National Railroad tracks.
East: Lane between Avenue H and Avenue I from C.N.R. tracks to 33rd Street; west on 33rd Street to Avenue I; south on Avenue I to 31st Street.
South: 31st Street from Avenue I to C.N.R. tracks.
Note: This is a triangular area.
HOLLISTON SCHOOL
North: 8th Street from the east side of Clarence Avenue to Preston Avenue.
East: Preston Avenue south to Adelaide Street.
South: Adelaide Street west to Louise Avenue; north on Louise Avenue to Hilliard Street; west on Hilliard Street to Clarence Avenue.
West: The east side of Clarence Avenue from Hilliard Street north to 8th Street.
HOWARD COAD SCHOOL
North: 31st Street from Circle Drive to McMillan Avenue and its extension.
East: McMillan Avenue and its extension from 31st Street to 23rd Street; west on 23rd Street to Avenue O; south on Avenue O to 22nd Street.
South: 22nd Street from Avenue O to Circle Drive.
West: The C.N.R. right-of-way (Circle Drive) from 22nd Street West to 31st Street West.
HUGH CAIRNS V.C. SCHOOL
North: Hilliard Street from Clarence Avenue to Cumberland Avenue.
East: Cumberland Avenue from Hilliard Street to Circle Drive.
South: Circle Drive from Cumberland Avenue to the lane between Clarence Avenue and Turner Avenue.
West: The lane between Clarence Avenue and Turner Avenue north to Wilson Crescent via the lane between McAskill Crescent and Clare Crescent; east on Wilson Crescent to Clarence Avenue; north on Clarence Avenue to Hilliard Street.
JAMES L. ALEXANDER SCHOOL
North: Highway No. 7 from the City limits to the point where the extension of the Elevator Road line would intersect.
East: Line from Highway No. 7 between Poth Crescent and Streb Crescent to Fairlight Drive.
South: The railway track from Elevator Road to the City limits.
West: N/A
Optional Areas: Postnikoff Crescent Heise Crescent
Blue Place Streb Crescent
Poth Way Streb Way
JOHN DOLAN SCHOOL
Children are enrolled in this school through the Admissions Committee in the office of the Deputy Director of School Services.
JOHN LAKE SCHOOL
North: Adelaide Street from Clarence Avenue to Lorne Avenue.
East: Adelaide Street south on Clarence Avenue to Wilson Crescent; west on Wilson Crescent to the lane between Clare Crescent and Albert Avenue; south on the lane to Circle Drive.
South: From Lorne Avenue along Circle Drive exit to Circle Drive; along Circle Drive to eastern boundary of neighborhood.
West: North along Lorne Avenue from City limits to Adelaide Street.
KING GEORGE SCHOOL
North: C.P.R. from 16th Street north and east to the river.
East: The river from railroad track south to City limits.
South: South City limits west from the river to Dundonald Avenue.
West: Dundonald Avenue from south City limits north to 11th Street. From 11th Street east to the railway track. Along the railway track to the intersection of the C.P.R. and 16th Street.
LAKERIDGE SCHOOL
North: Taylor Street from the northern extension of the back lot line between Keeley Crescent and Smoothstone Crescent eastward to the City limits.
East: City limits from Taylor Street, south to Highway No. 16.
South: Highway No. 16 from the City limits, west to the southern extension of the back lot line of the lots on the east side of the Wollaston Court.
West: From the southern extension of the back lot line of the lots on the east of Wollaston Court, north to the back lot line of Kingsmere Boulevard, east along the line to Weyakwin Drive, northward along Weyakwin Drive to Stillwater Drive, west to the back lot line between Keeley Crescent and Weyakwin Drive, north along that back lot line to Taylor Street.
LAKEVIEW SCHOOL
North: Taylor Street from Circle Drive east to the northern extension of the back lot line between Keeley Crescent and Smoothstone Crescent.
East: From the intersection of Taylor Street and the northward extension of the back lot line between Keeley Crescent and Weyakwin Drive, south to Stillwater Drive, south along Weyakwin Drive to the southern back lot line of Kingsmere Boulevard, west to the back lot line of the lots on the east side of Wollaston Crescent, south to Highway No. 16.
South: Highway No. 16 from the southern extension of the back lot line of the lots on the east of the Wollaston Court to Circle Drive.
West: Circle Drive from Highway No. 16, north to Taylor Street.
LAWSON HEIGHTS SCHOOL
North: Lenore Drive from Warman Road to the river.
East: The river from Lenore Drive to Saguenay Drive.
South: Pinehouse Drive to LaRonge Road to Saguenay Drive to the river.
West: Warman Road.
LESTER B. PEARSON SCHOOL
North: Diefenbaker Drive from City limits east to Douglas Crescent.
East: Diefenbaker Drive from Douglas Crescent to 22nd Street.
South: 22nd Street from Diefenbaker Drive to City limits.
West: City limits from 22nd Street to Diefenbaker Drive.
MAYFAIR SCHOOL
North: 42nd Street from the land between Avenue H and Avenue I east to Quebec Avenue.
East: Quebec Avenue from 42nd Street south to 33rd Street.
South: 33rd Street from Quebec Avenue west to the lane between Avenue H and Avenue I (except children from Minto Place and Stanley Place who attend Caswell School).
West: The lane between Avenue H and Avenue I from 33rd Street north to 42nd Street.
MCNAB PARK SCHOOL ATTENDANCE AREA
This attendance area includes the housing complex in McNab Park neighborhood near the Airport and the area north of 42nd Street and east of the highway. The children from the McNab Park attendance area will be transported to Caroline Robins School.
MONTGOMERY SCHOOL
North: 11th Street from Chappell Drive east to Crerar Avenue, north to the C.P.R. tracks, east along railroad trackage to Dundonald Avenue.
East: Dundonald Avenue from the C.P.R. track south to the C.N.R. yards.
South: Southern limits of Montgomery Place (or C.N.R. yards).
West: City limits (Chappell Drive).
NORTH PARK WILSON SCHOOL
North: Circle Drive from Warman Road east to the river.
East: The river from Circle Drive south to 19th Street.
South: 19th Street to First Avenue.
West: Warman Road from Circle Drive to Duchess Street west to First Avenue; south to 19th Street.
PLEASANT HILL SCHOOL
North: 22nd Street from lane between Avenue Y and Avenue X east to Avenue M.
East: Avenue M from 22nd Street south to the C.P.R. tracks.
South: Railroad track from Avenue M southwest to Avenue W.
West: Avenue W from railroad track north to 18th Street; west on 18th Street to the lane between Avenue W and Avenue X; north on this lane to 20th Street; west on 20th Street to the lane between Avenue X and Avenue Y; north on this lane to 22nd Street.
PRINCE PHILIP SCHOOL
North: Hilliard Street east from Cumberland Avenue to Louise Avenue; south on Louise Avenue to Adelaide Street; east on Adelaide Street to Preston Avenue.
East: Preston Avenue from Adelaide Street through to Circle Drive.
South: Circle Drive from Preston Avenue to Cumberland Avenue.
West: Cumberland Avenue from highway to Hilliard Street.
PRINCESS ALEXANDRA SCHOOL
North: 22nd Street from Avenue M east to Avenue E; north on Avenue E to the C.P. tracks; northeast along the railroad tracks to Idylwyld Drive.
East: Idylwyld Drive south from railroad tracks to Spadina Crescent.
South: From Idylwyld Drive west along Spadina Crescent and 17th Street to the C.P.R. tracks.
West: From 17th Street northeast along C.P.R. tracks to Avenue M; south on Avenue M to 22nd Street.
QUEEN ELIZABETH SCHOOL
North: The lane between 3rd Street and 2nd Street from Melrose Avenue to Broadway Avenue; Broadway Avenue north to 8th Street; 8th Street from Broadway Avenue east to Clarence Avenue.
East: The west side of Clarence Avenue from 8th Street south to Adelaide Street.
South: Adelaide Street from Clarence Avenue to Lorne Avenue.
West: Lorne Avenue from Adelaide Street to Taylor Street.
RIVER HEIGHTS SCHOOL
North: From Warman Road along Primrose Drive to Pinehouse Drive; along Pinehouse Drive to LaRonge Road; along LaRonge Road to Saguenay Drive; along Saguenay Drive to the river.
East: The river from Saguenay Drive to eastern extension of Circle Drive.
South: The extension of Circle Drive from Warman Road to the river.
West: Warman Road from Circle Drive to Primrose Drive.
ROLAND MICHENER SCHOOL
North: College Drive from McKercher Drive to City limits.
East: City limits from College Drive to 8th Street.
South: 8th Street from City limits to McKercher Drive.
West: McKercher Drive from 8th Street to College Drive.
SILVERSPRING
North: As yet undefined.
East: The Forestry Farm property line from the northern boundary south to Attridge Drive.
South: Attridge Drive from Central Avenue east to the Forestry Farm access road.
West: Central Avenue from Attridge Drive north to the as yet undefined boundary road.
SILVERWOOD HEIGHTS SCHOOL
North: City limits from Russell Road to the river.
East: The river from City limits to Lenore Drive.
South: Lenore Drive from the river to La Loche Road.
West: From the intersection of Lenore Drive and La Loche Road across the park to Stechishin Crescent, north along Stechishin Crescent to the park, across the park to the intersection of Verbeke Road and Verbeke Crescent, along Verbeke Crescent to and through the walkway to the back lot line between Verbeke Crescent and Bain Crescent, along this back line to Russell Road, along Russell Road north to Adilman Drive.
Optional: See Regulation 9010.1
SUTHERLAND SCHOOL
North: Attridge Drive from the Circle Drive north to Central Avenue.
East: Central Avenue from Attridge Drive south to the intersection of Central Avenue and the railway tracks, south-east along the tracks to College Drive.
South: College Drive from Circle Drive east to the railway tracks.
West: Circle Drive from College Drive to Attridge Drive.
VICTORIA SCHOOL
North: 25th Street from 1st Avenue to College Drive.
East: From College Drive by Saskatchewan Crescent and 17th Street to Temperance Street; south on Temperance Street to 15th Street; east on 15th Street to Clarence Avenue; south on Clarence Avenue to 8th Street.
Note: Where the lane does not exist, the division comes in line with this north and south lane that does exist.
South: West on 8th Street from Clarence Avenue to Victoria Avenue; north on Victoria Avenue to 9th Street East; west on 9th Street East to Melrose Avenue; north on Melrose Avenue to the lane between Main Street and 10th Street East; west along the lane to Idylwyld Crescent.
West: Idylwyld Crescent from the lane between 10th Street and Main Street to the river, across the bridge along 1st Avenue to 25th Street.
Optional: Regulation 9010.1.
VINCENT MASSEY SCHOOL
North: 33rd Street from Confederation Drive to the railroad tracks (or Circle Drive).
East: Railroad tracks (or Circle Drive) from 33rd Street to 22nd Street.
South: 22nd Street from the railroad tracks to Confederation Drive.
West: Confederation Drive from 22nd Street to 33rd Street.
WESTMOUNT SCHOOL
North: 31st Street from McMillan Avenue and its extension to Avenue I.
East: Avenue I from 31st Street to 29th Street; east on 29th Street to Avenue G; south on Avenue G to 28th Street; east on 28th Street to Avenue F; south on Avenue F to 24th Street; east on 24th Street to Avenue E; south on Avenue E to 22nd Street.
South: 22nd Street west from Avenue E to Avenue O.
West: Avenue O from 22nd Street to 23rd Street; east to McMillan Avenue; north on McMillan Avenue and its extension to 31st Street.
Optional: See Regulation 9010.1
WILDWOOD SCHOOL
North: 8th Street from Circle Drive to western boundary of Wildwood Golf Course.
East: Western boundary of the golf course, south through the municipal reserve to Heritage Crescent, east on Heritage Crescent to Heritage Lane, south to Taylor Street.
South: Taylor Street from Heritage Lane to Circle Drive.
West: Circle Drive from 8th Street to Taylor Street.
W.P. BATE SCHOOL
North: 22nd Street from Dundonald Avenue to the lane between Avenue Y and Avenue X.
East: Lane between Avenue X and Avenue Y from 22nd Street to 20th Street; east on 20th Street to the lane between Avenue X and Avenue W; south on this lane to 18th Street; east on 18th Street to Avenue W; south on Avenue W to 11th Street.
South: 11th Street from Avenue W, west to Dundonald Avenue.
West: Dundonald Avenue from 11th Street north to 22nd Street.
Cross Reference
9070
Schools shall be open to pupils in accordance with regulations pursuant to this policy.
REGULATIONS:
Principal's 9020.1
Responsibility
Pupil access to a school and the implementation of the following procedures shall be the responsibility of the principal.
PROCEDURES:
Regular 9020.A
Operation
i. Head caretakers are expected to have all exterior doors open to pupils by 7:30 a.m. each school day and to provide access to each building until 5:00 p.m. each school day, unless otherwise directed by the principal.
ii. Parents wishing to have pupils given access to an elementary school on a daily basis before 8:30 a.m. should obtain approval from the principal of the school.
9020.B
Beyond the i. Pupil activities before commencement of school's School Day instructional day and after the dismissal of pupils in the afternoon on school days shall be administered by the principal who shall provide for the supervision of each activity before access to the school or a part thereof is granted.
ii. School buildings are made available free of charge to the staff of the school system after school hours and on days when schools are not in session for meetings, activities directly related to the school system, meetings of staff organizations, staff social clubs, pupil co-curricular activities and teachers' inservice meetings. Where these activities involve the use of gymnasia, auditoriums, waiting rooms and other areas normally rented, rental permits are required.
Weekends 9020.C
i. Pupil activities on weekends shall be administered by the principal who shall provide for the supervision of each activity before access to the school or a part thereof is granted.
ii. The principal shall require a rental permit for all weekend activities which involve the use of a school gymnasia, auditoriums and waiting rooms.
Rentals Clerk 9020.D
The principals shall keep the Rentals Clerk regularly and continuously informed of pupils needs for access to the school beyond the regular school day (after 6:00 p.m.).
Cross Reference
9150
The Board of Education shall admit pupils to its schools in accordance with legislation and regulations pursuant to this policy.
REGULATIONS:
Right to 9030.1
Attend
Every person between the ages of six (as of January 31 of the school year) and twenty-one shall have the right to attend school in the division and to receive instruction appropriate to his age and level of educational achievement. Furthermore, no school official shall deprive or attempt to deprive a pupil of access to services approved and provided by the Board.
Kindergarten 9030.2
Admission
Children who are five years of age as of January 31 of the school year may be admitted to Kindergarten.
Adult 9030.3
Admission
Persons 21 years of age or older may be admitted to a school in the Saskatoon School Division in accordance with the regulations and procedures under Policy 9001.
Deputy Director's 9030.4
Responsibility
The Deputy Director of School Services shall be responsible for the general supervision of pupil admission to schools.
Dispute 9030.5
In case of dispute over the admission of a pupil to a particular program, the Deputy Director of School Services shall be authorized to determine the program to which the pupil shall be admitted.
Proof of Age 9030.6
Where a pupil enrols in a school for the first time, the principal shall require the pupil to submit documentation verifying age. The following documents may be used:
- Certificate of Birth
- Baptismal Certificate
- Passport
- Saskatchewan Health Services Card or equivalent
9030.7
Normally, verification of age is provided at the time of registration; however, such proof of age must be submitted not later than six weeks following the pupil's registration.
PROCEDURES:
Principal's 9030.A
Responsibility
The principal shall normally be responsible for the decision on the admission of pupils to schools, such decision may be made throughout the school year.
Data 9030.B
Collection
Principals shall be authorized to assess, collect, and record such information as required for the admission of pupils to school. Furthermore, it shall be the responsibility of pupils to submit such information as may be required by the principal.
Pupils From 9030.C
Other Countries
Secondary pupils who last attended school in another country may, prior to admission to the school, be required by the principal to have their previous educational standing evaluated by the Director of Assessment and Evaluation, Department of Education, Regina.
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